Completing and maintaining Colorado Affirmation forms and required documents are very important.  StaffScapes has recently assisted and responded to a Notice of Complaint from the Department of Labor and Employment.

Employers are required to complete and maintain the Colorado Affirmation for on all new employees hired on or after January 1, 2007.  In addition, employers are required to maintain copies of the identity documents required for the new employees hired after January 1, 2007. Penalties due to violation of this law may result in the imposition of fines up to $5,000 for a first offense and up to $25,000 for a second and subsequent violations.

The Colorado Affirmation is a requirement from the State of Colorado.  In addition to this requirement, employers are required to complete and retain an Employment Eligibility Verification or I-9 form.  Employees must complete Section 1 and Employers complete Section 2, this form must be completed within 3 business days of the employee’s first day of employments.  You are not required to retain copies of the id’s with the I-9 form.  Penalties due to violation of this law may result in fines up to 1,100 per individual I-9 and much hirer penalties of fines and imprisonment if employers are knowingly hiring or continue to employ unauthorized workers. 

Please contact StaffScapes if you have any questions regarding the retention of these document or requirement by the Department of Labor and Employment.