Receiving an email filled with poor etiquette practices and mistakes can be a turn-off in the corporate world when it comes to attempting business networking. Business leaders, managers, and employees should always strive to use emails efficiently. Avoid the embarrassment of sending a business-killing email by familiarizing yourself with these seven tips to encourage more engaging and motivating email communication.
Tip #1: Double-check spelling and grammar
Ensuring that you have spelled your words correctly and are practicing proper grammar are silent signs that show you care about the email you are writing and conversation with the recipient. It always helps to reread an email more than once when editing. Also, consider grabbing a co-worker for a second opinion.
Tip #2: Maintain a kind tone
Always appear professional through emails by perpetuating kindness through your words and tone. Remember that the individual on the recipient side of your email is human, too. People are more willing to work with you and return the respect when you send friendly short emails.
Tip #3: Do not forgo the email signature
When communicating over email to customers, clients, or unfamiliar co-workers, your email signature can be a powerful tool. It can provide the proper information needed to improve communication. Be sure to include vital information such as name, job title, company name, phone number, and media platform links.
Tip #4: Be smart with your subject line
You might have underestimated the importance of the subject line. Thirty-three percent of email recipients will determine whether or not to open up an email depending on the subject line content alone. Utilize this influential tool to grab the audience’s attentiveness.
Tip #5: Do not rush relevant emails
Even though you might feel the pressure to respond right away, it is always wise to sit back and be slow to respond with vital emails. Give yourself the necessary time to think out what you want to say, and avoid emailing while emotions are heavy.
Tip #6: Avoid wordiness
Do not waste your recipient’s time with a long, drawn-out email. Business emails should deliver an easily understandable, concise message that cuts to the chase. Efficient emails are a sign of respect when exchanging business context. Just remember to keep things simple when typing out new emails or replies.
Tip #7: Utilize email when appropriate
Some business scenarios are not supposed to play out over email. A virtual mail platform is an excellent tool for scheduling meetings, sending follow-up notes, or confirming appointments. Rather than trying to do all business via email, save the long conversations for in-person meet-ups or phone calls.
As technology continues to increase its effectiveness in the workplace, Denver PEO StaffScapes is a great resource to utilize to help manage risks and meet employer and employee needs. Call today to speak to one of our HR professionals and see how we find the solutions to your workplace employee necessities.