Personnel Files

Tips on what belongs in employee personnel files and what information should be kept seperate

An article released by gives tips to employers on what information should be kept with in personnel file and the amount of time employers should retain certain documents. Personnel Files should contain hiring information- applications and offer letters, pay changes, documents regarding performance and employment.

Medical records, garnishment orders, and I-9 forms should be kept in separate confidential files that are properly secured.  The article also suggests that all employers create a policy of recordkeeping and agree on what should be retained, where the files will be located, and the amount of time they will keep the documents.

To read more on personnel file tips visit or call a StaffScapes representative at (303) 466-7864.